A time recording system that gives you a payroll-ready summary at the end of every month. Employees clock in and out with a card on an Anviz time clock. The system works out their hours using your company’s rules, including overtime and leave, and allows for the clocks going forward and back.
Monthly report. The data on the screen is sample data.
What it does
From clocking in to the payroll summary
A time clock only records who clocked in or out, and when. The portal turns that into working hours, calculated using your company’s rules, and shows you where anything is missing.
Who is at work
A list of everyone currently at work, with their clock-in time and the time clock they used. Next to it, the people who have already left, with the hours they worked that day.
Your company’s rules
The time from which hours are counted, when overtime starts, the premium for Saturdays, Sundays and public holidays, and the standard hours for each day of the week. Polish public holidays are already built into the portal.
Missed clock-ins
Days with a missing clock-in or clock-out are gathered on one list. You enter the missing time with a note, for example from CCTV footage, and the entry is always marked “manual”.
Attendance, leave and sick leave
A two-week grid showing each employee’s hours worked, absences on working days, leave and sick leave. Leave is counted on working days only.
Reports and pay
For a day, a week, a month or any date range: basic hours, overtime, work on days off with the premium, and total hours. The portal uses the hourly rate to work out the pay due.
Clock changes
Times are always shown in Polish time. The portal handles the clock changes itself, so there is no need to reset the dates in the time clock admin panel every year.
Also included
Several taps of a key fob within a few minutes count as a single clock-in or clock-out.
A fob can be reissued to a new employee, and the portal still knows who made the earlier clockings.
Raw clockings from the time clock are listed separately: every tap, with its date, time and time clock.
CSV, Excel and PDF exports include the summary and a day-by-day breakdown.
Users sign in with a link sent to an email address the company has added to its access list.
Each company has a separate account, a separate database and its own calculation rules.
Screens
What the portal looks like
Portal screens with data from a sample warehousing company: shifts start at 6:00, overtime begins after 14:00 and Saturdays are paid at a 50% premium.
AttendanceTwo weeks on one screen. Hover over a day to see the clock-in, clock-out, calculated hours and the rules applied. A pencil icon marks a missed clock-in or clock-out that still needs filling in.
Employee pay summaryPay due, total hours including premiums, overtime and a day-by-day chart for the selected period.
Missed clock-insThe known time is already filled in, so you only complete the empty column. Completed entries move to a separate list and are marked as manual.
On your phone
The same portal, laid out for a phone. The menu folds away behind a button, tables scroll sideways, and missed clock-ins and the employee list appear as tiles.
Employee pay summary with tiles and a chart
Entering a missing time with a note
CSV, Excel and PDF exports open the phone’s share menu, for example to send the file by email
The data on the screens is sample data. The system works in English and Polish, and we can provide any other language you need.
Devices
Devices we work with
We use Anviz time clocks that work with the manufacturer’s cloud service, CrossChex Cloud. The portal pulls every clocking from it: who, when and on which time clock. However an employee is identified, hours are calculated the same way.
Time clocks we use
W1 Pro and W1C Pro
EM 125 kHz card and password, plus fingerprint on the W1 Pro · Wi-Fi and LAN · CrossChex Cloud
and other Anviz time clocks compatible with CrossChex CloudPhotos: Anviz
Ways to identify employees
In use
Proximity card or key fob
Employees tap a numbered fob when they arrive and when they leave. This is how Anviz time clocks such as the W1C currently work at our clients’ sites.
Depends on model
ID number and password
Employees enter their ID number and password on the time clock’s keypad.
Depends on model
Fingerprint
The time clock identifies the employee by their fingerprint.
Depends on model
Face
The time clock recognises the employee by their face.
Depends on model
Combined methods
For example, card plus password, or fingerprint plus card, when a clocking needs two forms of verification.
Supported by the portal
One account, several time clocks
All of a company’s time clocks run on one CrossChex Cloud account. Every clocking shows which time clock recorded it.
We support all Anviz time clocks that work with CrossChex Cloud. Methods marked “Depends on model” are available on time clocks fitted with the right reader or camera; the manufacturer publishes the list of models. CrossChex Cloud and Anviz are brands of the time clock manufacturer, not of ETASK Company. Manufacturer’s website: anviz.com.
How it works
From time clock to report
Time clockEmployees clock in when they arrive and clock out when they leave.
CrossChex CloudThe time clock records each clocking in the manufacturer’s cloud.
PortalEvery few minutes, it fetches new clockings and calculates hours using the company’s rules, in Polish time.
Report and exportThe manager fills in any missed clock-ins, checks the month and downloads the payroll-ready summary as CSV, Excel or PDF.
The portal only reads clockings from the cloud. Fobs are set up in CrossChex Cloud, while names, pay rates and leave are managed in the portal.
Past clockings can be imported from a date you choose, for example the start of the year.
During setup, we set the CrossChex Cloud account’s time zone and check it with a test clocking at a known time.
Calculation rules can be changed in the portal settings. Reports are then recalculated, including for past periods.
ETASKinstallation and field service · etask.com.pl